Accounts receivableRegulatory compliance

Supported countries (Accounts Receivable)

Overview

Monite aims to help SMBs create invoices that comply with the local regulatory requirements. As part of this approach, Monite provides invoice templates that include VAT IDs, predefined VAT rates for invoice line items, and other information to make these invoices compliant in the entity’s country.

Monite also allows entities outside our list of supported countries to create and issue invoices to their counterparts. However, the entity must provide specific information directly in the invoice object and ensure that the information in these invoices aligns with their country’s invoice regulations.

Non-supported countries

Monite does not guarantee that an invoice issued in a non-supported country will be 100% compliant, as invoice regulation can vary significantly depending on location or other specifics. However, we provide default templates for these countries that align with generic invoice standards.

Supported countries

Monite Accounts Receivable API supports invoicing for entities from the following countries and regions.

Countries and regions marked with * are supported with some specifics. For more information, see Additional considerations.

EU OSS VAT scheme

Entities registered under the One Stop Shop (OSS) scheme can issue invoices for transactions that fall under this scheme. The entity needs to create a separate VAT number with type of "eu_oss_vat" and country set to their EU country of registration.

Additional considerations

Angola

  • According to the law, invoices need to be issued in Portuguese in Angola. Monite does not support Portuguese localization for invoices yet.
  • In Angola, taxpayers with a turnover of 250,000 USD or more are required to use e-invoicing. Monite does not support e-invoicing for Angola yet.

Australia

  • For B2B local transactions, the counterpart’s ABN number must be specified as its VAT ID.

    Australian counterpart VAT ID (ABN)
    1{
    2  "country": "AU",
    3  "type": "au_abn",
    4  "value": "12345678912"
    5}

  • For B2B overseas transactions, the foreign counterpart must have a tax_id containing their tax number.

  • In PDF documents:

    • VAT rates and amounts are labelled “GST”.
    • VAT IDs are labelled “ABN”.

Austria

According to the Austrian law, invoices whose total exceeds EUR 10,000 (including VAT) must include the customer’s VAT ID number if the taxable entity is established in Austria.

France

French entities must have a tax_id containing their RCS number.

Israel

Wording in PDF documents will be adjusted for Israeli invoices to be fully compliant.

Lesotho

If an entity or counterpart from Lesotho has a “Tax Identification Number”, it must be specified as their tax_id.

Liberia

  • The Liberian legislation requires to issue separate invoices for goods and services. As per the legislation requirements, users should not issue an invoice containing both goods and services.

  • In Liberia the VAT system is not yet implemented. Instead, GST (Goods and Service Tax) is issued.

    Attention:

    • For GST rates we are using vat_rate_id. We do not have an specific field mapped for GST rates.
    • For company tax numbers, we are using vat_id.

  • Caveat: PDF invoices currently display “VAT” instead of “GST”. Replacing “VAT” labels with “GST” will be handled in future releases.

Mozambique

According to the law, invoices must be issued in Portuguese in Mozambique. Monite does not support Portuguese localization for invoices yet.

Netherlands

Entities that have a Dutch Business Register number (KVK) must specify it as their tax_id.

Pakistan

Monite supports both Pakistan’s standard sales tax and excise tax rates. Pakistani entities must use the tax_rate_value field on the invoice line items object to provide either the general sales tax or their excise tax rates.

Spain

  • We support mainland Spain (excluding Ceuta and Melilla).
  • Some Spanish taxpayers may be required to include an income tax withholding on their invoices for certain transactions. Use the withholding_tax_rate field in the invoice payload to specify the percentage of withholding.

The following is not supported:

  • Invoicing obligations of the Spanish Foral regions (Batuz) applicable to those taxpayers tax registered in the Foral regions.
  • Suministro inmediato de información (SII)
  • VAT rates for the special retail scheme (Recargo de equivalencia).

Spain: Canary Islands

  • Entities registered in Canary Islands must use the country code IC instead of EC in their address.

  • For B2B local transactions, the counterpart’s NIF number must be specified as its VAT ID.

    Australian counterpart VAT ID (ABN)
    1{
    2  "country": "IC",
    3  "type": "es_cif",
    4  "value": "A12345678"
    5}

  • For B2B overseas transactions, the foreign counterpart must have a tax_id containing their tax number.

  • In PDF documents:

    • VAT rates and amounts are labelled “IGIC”.
    • VAT IDs are labelled “NIF”.

UK

Northern Ireland Protocol specifics

Sales of goods from Northern Ireland to EU member states fall under the Northern Ireland Protocol, which sets the rules for post-Brexit trade. Among other things, the NI Protocol requires that invoices for such sales display the seller VAT ID with the “XI” prefix instead of “GB”.

Learn how to configure VAT IDs for UK entities that operate under the NI Protocol.

Zimbabwe

According to the Zimbabwean Tax Authorities, some businesses may need to send invoices via an official Fiscal device. This is not supported by Monite yet.