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Regulatory compliance

Overview

Monite aims to help SMBs create invoices that comply with the local regulatory requirements. As part of this approach, invoices can only be issued by entities from countries for which Monite provides regulatory coverage.

Entities registered in countries other than those listed can create draft invoices, but will not be able to issue them (that is, move invoices to the "issued" status).

Supported countries

Monite Accounts Receivable API supports invoicing for entities from the following countries and regions.

Countries and regions marked with * are supported with some specifics. Follow the links for the details.

  • 🇦🇴 Angola *
  • 🇦🇺 Australia *
  • 🇦🇹 Austria *
  • 🇧🇪 Belgium
  • 🇧🇼 Botswana
  • 🇧🇬 Bulgaria
  • 🇨🇿 Czech Republic
  • 🇩🇰 Denmark
  • 🇪🇪 Estonia
  • 🇸🇿 Eswatini
  • 🇫🇷 France *
  • 🇫🇮 Finland
  • 🇩🇪 Germany
  • 🇬🇷 Greece
  • 🇮🇪 Ireland
  • 🇮🇱 Israel
  • 🇱🇸 Lesotho *
  • 🇱🇷 Liberia *
  • 🇱🇺 Luxembourg
  • 🇲🇿 Mozambique *
  • 🇳🇦 Namibia
  • 🇳🇱 Netherlands *
  • 🇵🇰 Pakistan *
  • 🇵🇱 Poland
  • 🇿🇦 South Africa
  • 🇪🇸 Spain *
  • 🇮🇨 Spain: Canary Islands *
  • 🇸🇪 Sweden
  • 🇨🇭 Switzerland
  • 🇦🇪 United Arab Emirates (UAE)
  • 🇬🇧 United Kingdom (UK) *
  • 🇿🇼 Zimbabwe *

EU OSS VAT scheme

Entities registered under the One Stop Shop (OSS) scheme can issue invoices for transactions that fall under this scheme. The entity needs to create a separate VAT number with type of "eu_oss_vat" and country set to their EU country of registration.

Additional considerations

Angola

Angola

  • According to the law, invoices need to be issued in Portuguese in Angola. Monite does not support invoice localization yet.
  • In Angola, taxpayers with a turnover of 250000 USD or more are required to use e-invoicing. Monite does not support e-invoicing yet.
Australia

Australia

  • VAT ID: renamed to ABN in PDF documents:
    • For B2B local transactions we expect users to fill the customer ABN number under vat_id.
    • For B2B overseas transactions we expect users to fill their customer tax number under tax_id.
  • VAT fields: The rest of the fields such as “vat_rate”, are converted to GST on the PDF.
Austria

Austria

According to the Austrian Law:

For invoices whose total amount exceeds 10,000 euros, the VAT number of the receiving company must also be stated if the company providing the service has a place of residence (head office), its usual place of residence or a permanent establishment in Germany and the turnover goes to another entrepreneur is carried out for their company.

This rule has not been implemented yet.

France

France

Users should specify their RCS number as their tax_id in the entity information.

Lesotho

Lesotho

When creating entities or counterparts, if they have a "Tax Identification Number", it should be specified under the tax_id.

Liberia

Liberia

  • The Liberian legislation requires to issue separate invoices for goods and services. As per the legislation requirements, users should not issue an invoice containing both goods and services.
  • In Libera the VAT system is not yet implemented. Instead, GST (Goods and Service Tax) is issued. Attention:
    • For GST rates we are using vat_rate. We do not have an specific field mapped for GST rates.
    • For company tax numbers, we are using vat_id.
  • Caveat: PDF invoices will show “VAT” instead of “GST”. The automatic conversion from "VAT" to "GST" will be handled in future releases.
Mozambique

Mozambique

According to the law, invoices must be issued in Portuguese in Mozambique. Monite does not support invoice localization yet.

Netherlands

Netherlands

Users that have a Dutch Business Register number (KVK) should specify it as their tax_id in the entity information.

Pakistan

Pakistan

We only support the standard rate on Sales tax. Other forms of excise taxes are not supported.

📘

Custom rates on sales tax

We are currently working on the functionality to allow users to introduce custom rates. This functionality will be available in the coming weeks.

Spain

Spain

  • We support mainland Spain (excluding Ceuta, and Melilla).
  • Some Spanish taxpayers may be required to include an income tax withholding on their invoices for certain transactions. Use the withholding_tax_rate field in the invoice payload to specify the percentage of withholding.

The following is not supported:

  • Invoicing obligations of the Spanish Foral regions (Batuz) applicable to those taxpayers tax registered in the Foral regions.
  • Suministro inmediato de información (SII)
  • VAT rates for the special retail scheme (Recargo de equivalencia).
Spain: Canary Islands

Spain: Canary Islands

  • VAT ID: renamed to NIF in PDFs:
    • For B2B local transactions we expect users to fill the customer NIF number under vat_id.
    • For B2B overseas transactions we expect users to fill their customer tax number under tax_id.
  • VAT fields: The rest of the fields such as vat_rate are converted to IGIC in PDFs.
UK

UK

📘

Northern Ireland Protocol specifics

Sales of goods from Northern Ireland to EU member states fall under the Northern Ireland Protocol, which sets the rules for post-Brexit trade. Among other things, the NI Protocol requires that invoices for such sales display the seller VAT ID with the "XI" prefix instead of "GB".

Learn how to configure VAT IDs for UK entities that operate under the NI Protocol.

Zimbabwe

Zimbabwe

According to the Zimbabwean Tax Authorities, invoices should be sent via an official Fiscal device. If the invoice is not issued through a fiscal device, the counterpart will not have the right to claim input VAT. This is not supported by Monite yet.