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Regulatory compliance

Overview

Monite aims to help SMBs create invoices that comply with the local regulatory requirements. As part of this approach, invoices can only be issued by entities from countries for which Monite provides regulatory coverage.

Entities registered in countries other than those listed can create draft invoices, but will not be able to issue them (that is, move invoices to the "issued" status).

Supported countries

Monite Accounts Receivable API supports invoicing for entities from the following countries and regions.

Countries and regions marked with * are supported with some specifics. Follow the links for the details.

  • ๐Ÿ‡ฆ๐Ÿ‡ด Angola *
  • ๐Ÿ‡ฆ๐Ÿ‡บ Australia *
  • ๐Ÿ‡ฆ๐Ÿ‡น Austria *
  • ๐Ÿ‡ง๐Ÿ‡ช Belgium
  • ๐Ÿ‡ง๐Ÿ‡ผ Botswana
  • ๐Ÿ‡ง๐Ÿ‡ฌ Bulgaria
  • ๐Ÿ‡จ๐Ÿ‡ฟ Czech Republic
  • ๐Ÿ‡ฉ๐Ÿ‡ฐ Denmark
  • ๐Ÿ‡ช๐Ÿ‡ช Estonia
  • ๐Ÿ‡ธ๐Ÿ‡ฟ Eswatini
  • ๐Ÿ‡ซ๐Ÿ‡ท France *
  • ๐Ÿ‡ซ๐Ÿ‡ฎ Finland
  • ๐Ÿ‡ฉ๐Ÿ‡ช Germany
  • ๐Ÿ‡ฌ๐Ÿ‡ท Greece
  • ๐Ÿ‡ฎ๐Ÿ‡ช Ireland
  • ๐Ÿ‡ฎ๐Ÿ‡ฑ Israel *
  • ๐Ÿ‡ฑ๐Ÿ‡ธ Lesotho *
  • ๐Ÿ‡ฑ๐Ÿ‡ท Liberia *
  • ๐Ÿ‡ฑ๐Ÿ‡บ Luxembourg
  • ๐Ÿ‡ฒ๐Ÿ‡ฟ Mozambique *
  • ๐Ÿ‡ณ๐Ÿ‡ฆ Namibia
  • ๐Ÿ‡ณ๐Ÿ‡ฑ Netherlands *
  • ๐Ÿ‡ต๐Ÿ‡ฐ Pakistan *
  • ๐Ÿ‡ต๐Ÿ‡ฑ Poland
  • ๐Ÿ‡ฟ๐Ÿ‡ฆ South Africa
  • ๐Ÿ‡ช๐Ÿ‡ธ Spain *
  • ๐Ÿ‡ฎ๐Ÿ‡จ Spain: Canary Islands *
  • ๐Ÿ‡ธ๐Ÿ‡ช Sweden
  • ๐Ÿ‡จ๐Ÿ‡ญ Switzerland
  • ๐Ÿ‡ฆ๐Ÿ‡ช United Arab Emirates (UAE)
  • ๐Ÿ‡ฌ๐Ÿ‡ง United Kingdom (UK) *
  • ๐Ÿ‡บ๐Ÿ‡ธ United States of America (USA)
  • ๐Ÿ‡ฟ๐Ÿ‡ผ Zimbabwe *

EU OSS VAT scheme

Entities registered under the One Stop Shop (OSS) scheme can issue invoices for transactions that fall under this scheme. The entity needs to create a separate VAT number with type of "eu_oss_vat" and country set to their EU country of registration.

Additional considerations

Angola

Angola

  • According to the law, invoices need to be issued in Portuguese in Angola. Monite does not support invoice localization yet.
  • In Angola, taxpayers with a turnover of 250000 USD or more are required to use e-invoicing. Monite does not support e-invoicing yet.
Australia

Australia

  • VAT ID: renamed to ABN in PDF documents:
    • For B2B local transactions we expect users to fill the customer ABN number under vat_id.
    • For B2B overseas transactions we expect users to fill their customer tax number under tax_id.
  • VAT fields: The rest of the fields such as โ€œvat_rateโ€, are converted to GST on the PDF.
Austria

Austria

According to the Austrian Law:

For invoices whose total amount exceeds 10,000 euros, the VAT number of the receiving company must also be stated if the company providing the service has a place of residence (head office), its usual place of residence or a permanent establishment in Germany and the turnover goes to another entrepreneur is carried out for their company.

This rule has not been implemented yet.

France

France

Users should specify their RCS number as their tax_id in the entity information.

Israel

Israel

Be advised that specific wording on the PDF will be adjusted for the Israeli invoices to be fully compliant.

Lesotho

Lesotho

When creating entities or counterparts, if they have a "Tax Identification Number", it should be specified under the tax_id.

Liberia

Liberia

  • The Liberian legislation requires to issue separate invoices for goods and services. As per the legislation requirements, users should not issue an invoice containing both goods and services.
  • In Libera the VAT system is not yet implemented. Instead, GST (Goods and Service Tax) is issued. Attention:
    • For GST rates we are using vat_rate. We do not have an specific field mapped for GST rates.
    • For company tax numbers, we are using vat_id.
  • Caveat: PDF invoices will show โ€œVATโ€ instead of โ€œGSTโ€. The automatic conversion from "VAT" to "GST" will be handled in future releases.
Mozambique

Mozambique

According to the law, invoices must be issued in Portuguese in Mozambique. Monite does not support invoice localization yet.

Netherlands

Netherlands

Users that have a Dutch Business Register number (KVK) should specify it as their tax_id in the entity information.

Pakistan

Pakistan

Monite supports both Pakistan's standard sales tax and excise tax rates. Pakistani entities must use the tax_rate_value field on the invoice line items object to provide either the general sales tax or their excise tax rates.

Spain

Spain

  • We support mainland Spain (excluding Ceuta, and Melilla).
  • Some Spanish taxpayers may be required to include an income tax withholding on their invoices for certain transactions. Use the withholding_tax_rate field in the invoice payload to specify the percentage of withholding.

The following is not supported:

  • Invoicing obligations of the Spanish Foral regions (Batuz) applicable to those taxpayers tax registered in the Foral regions.
  • Suministro inmediato de informaciรณn (SII)
  • VAT rates for the special retail scheme (Recargo de equivalencia).
Spain: Canary Islands

Spain: Canary Islands

  • VAT ID: renamed to NIF in PDFs:
    • For B2B local transactions we expect users to fill the customer NIF number under vat_id.
    • For B2B overseas transactions we expect users to fill their customer tax number under tax_id.
  • VAT fields: The rest of the fields such as vat_rate are converted to IGIC in PDFs.
UK

UK

๐Ÿ“˜

Norther Ireland Protocol specifics

Sales of goods from Northern Ireland to EU member states fall under the Northern Ireland Protocol, which sets the rules for post-Brexit trade. Among other things, the NI Protocol requires that invoices for such sales display the seller VAT ID with the "XI" prefix instead of "GB".

Learn how to configure VAT IDs for UK entities that operate under the NI Protocol.

Zimbabwe

Zimbabwe

According to the Zimbabwean Tax Authorities, invoices should be sent via an official Fiscal device. If the invoice is not issued through a fiscal device, the counterpart will not have the right to claim input VAT. This is not supported by Monite yet.