Monite account structure
Learn about different layers of security access to the data stored within Monite.
Overview
The Monite API uses different layers to secure access to any stored data within the platform:

Partner
A partner is a company that implements Monite API in its app or platform. This is a mandatory layer.
The development teams of the partners connect to Monite API with admin-level access tokens. These admin tokens enable partners to create and configure entities and access all resources of all entities they develop software for.
Entity
A customer of a partner – an entity – is either an organization or an individual. Each partner develops for one or more entities. With the ID of an entity is possible to obtain root access to all resources related to this specific entity only.
For example, Beispiel GmbH and Example Inc are both customers of NeobankA. Tokens issued for Beispiel GmbH only give access to the resources associated with Beispiel GmbH. Access to Example Inc. is not possible.
Entity user
The employees who work for an entity - this optional entity user access layer is for partners who want to use Monite security for rapid development rather than build their own custom access control logic.
Using Monite API, partners create customizable entity-level roles and permissions. Monite automatically monitors access policies for each API call.
For example, Maria is an accountant at Beispiel GmbH. Maria's access token gives access to resources within Beispiel GmbH according to Maria's permissions.
Connect entities
Partners must map each customer as an entity into Monite before they can execute any business operations. This prevents any data incidents between entities and ensures that each entity can access only its own data.
Each entity registers its operations and stores financial documents such as payables or bank transactions in an interface developed by the Partner. These documents are stored and processed by Monite in a dedicated and secure space.
Connect entity users
Partners may need to implement Role-Based Access Control (RBAC) to meet the needs of entities and entity users. The main purposes of user roles are:
- Restrict access to sensitive data and actions: Secure different levels of company information from different roles or prevent specific roles from completing tasks such as executing payments in the name of the entity.
- Delegate tasks among coworkers: These tasks automatically respect information and role security.
- Monitor system changes: Check who added information or changed entity data in Monite.
For more information on existing roles, refer to Authentication
It's up to partners to thoroughly review their user flows and use cases and define specific roles and permissions.
Accounts Payable example roles
Below are some examples how these roles might look like for Accounts Payable:
- Administrator: Superuser for financial processes. Administrators are also involved in user management.
- Power user: Superuser for financial processes.
- Approver: Sends payables and participates in approval policies.
- Sender: Submits payables to Monite.
- Accountant: Reconciles transactions with payables and exports files for accounting.
The following table describes the user rights that partners can parameterize and the recommended access level for each role:
Access right | Administrator | Power user | Sender | Approver | Accountant |
---|---|---|---|---|---|
User management | View, modify, add, or delete any user roles or user accounts | No rights | No rights | No rights | No rights |
Payable management | View, modify, add, or delete any payable in any status or approval step | View, modify, add, or delete any payable in any status or approval step | Add payables to Monite and follow their lifecycle as observers. A sender can only follow the lifecycle. They cannot update a payable once it is uploaded to Monite | Add payables to Monite, then follow their lifecycle as observers. Approvers take part in approval policies and approve payables | No rights |
Comment payables | View or add any comment on any payable | View or add any comment on any payable | Comment on payables that are not validated yet | Comment on payables after validation in the approval policies they were selected for | No rights |
Create a To Do task | View, modify, add, or delete any task for payables in any status | View, modify, add, or delete any task for payables in any status | No rights | No rights | No rights |
Mute a To Do task | Mute any task for any payable | Mute any task for any payable | No rights | Mute their own tasks | No rights |
Transactions | View, or execute any payment operation | View, or execute any payment operation | No rights | No rights | No rights |
Reconcile payables | Link any file to any transaction | Link any file to any transaction | No rights | No rights | Link any file to any transaction |
Export payables | Export any file from the system | Export any file from the system | No rights | No rights | Export any file from the system |
Accounts Receivable example roles
Below are some examples how these roles might look like for Accounts Receivable:
- Administrator: Superuser for financial processes. Administrators are also involved in user management.
- Power user: Superuser for financial processes.
- Sender: Creates and issues any document.
- Accountant: Reconciles transactions with receivables and exports files for accounting.
The following table describes the corresponding user rights:
Access right | Administrator | Power-user | Sender | Accountant |
---|---|---|---|---|
User management | View, modify, add, or delete any user roles or user accounts | No rights | No rights | No rights |
Receivable management | View, modify, add, or delete any receivable in any status | View, modify, add, or delete any receivable in any status | Create receivables and send them to counterparts | No rights |
Payment reminder config | Manage and initiate payment reminders | Manage and initiate payment reminders | Manage and initiate payment reminders | No rights |
Payment terms config | Manage payment terms | Manage payment terms | No rights | No rights |
Reconcile receivables | Link any file to any transaction | Link any file to any transaction | No rights | Link any file to any transaction |
Export receivables/accounting sync | Export any file from the system | Export any file from the system | No rights | Export any file from the system |
Updated about 1 month ago